Downloads & Resources Email Signature Creator

An email signature is essentially a digital business card.

A proper email signature design will give a professional feel to every email you send.

By using an email signature, you can easily share your contact details.

Adding your phone number, address and email address makes it easy for your contacts to instantly connect with you.

One must be employed and or have an official appointment with Johns Hopkins in order to use a Johns Hopkins email account.

  • Email signatures should not promote or imply endorsement of any company, sponsor, vendor, licensee, non-profit, product, or any unrelated externally-sponsored projects and gift-supported programs.
  • Do not include home phone numbers or personal e-mail addresses.
  • Do not include third party logos or links that are unrelated to Johns Hopkins business.
Here are some tips to creating an effective email signature:
  • Textures in the background make the text difficult to read.
  • No whimsical fonts or graphics, or outside third party organization logos
  • Many organizations manually configure their email clients to block attached images due to potential virus issues.
  • Email clients handle images differently, and images/graphics have a much higher potential to be flagged as spam
  • Do not link to outside third party web sites
  • Refrain from including quotes or include personal beliefs or statements

We recommend adding a Johns Hopkins hyperlinks to your web site at the bottom of your email signature rather than a logo image, which will help to increase traffic to your site.This adds value for the email recipient. 

An email signature is also a great place to promote your social media channels. Adding social media icons in your email signature can get you new followers.

You can add the Johns Hopkins Medicine or any Johns Hopkins entity logo as part of an email signature. The horizontal Johns Hopkins Medicine JPEG is the best format.

However, beware:

  • Some email services still do not support images. We live in the computer era and image in the signature may become a source of spam or virus, so some services automatically reject it or send as an attachment.
  • Email clients handle images differently. Many will include the file as an attachment rather than automatically including it inline in your email message. 
  • Many people/organizations manually configure their email clients to block attached images due to potential virus issues.

One of the easiest ways to strengthen your communication is through your signature at the bottom of your email. You’re an ambassador of Johns Hopkins Medicine, and we all need to protect the image and be professional in all our communications.

Use the form below to create your email signature.

Required fields are marked with an asterisk *.

Optional fields include:

  • Department/Division
  • Building/Suite
  • Address
  • Fax
  • Email
  • Website - You can include the Johns Hopkins Medicine main web site or your JHM entity/department/division web site.

Please fill in your personal details, then click Create to generate your email signature and receive instructions for installing it in your email application.